Receive and store stock

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Last Updated on April 8, 2023 by Ozlinks Education

Subject Receive and store stock.

This unit code SITXINV001 describes the performance outcomes, skills and knowledge required to check and take delivery of stock and appropriately store, rotate, and maintain the quality of stock items.

It does not include specialist stock control processes for perishable foodstuffs which are covered by SITXINV002 Maintain the quality of perishable items.

The unit is relevant to organisations where stock control is an integral and essential part of business operations, and where there are control issues to be considered. The unit is not appropriate for situations where stock management is very simple, such as controlling stationery supplies in a small office.

It applies to operational personnel who work with very little independence and under close supervision. They apply little discretion and judgement and follow predefined organisational procedures to report any stock-related discrepancies to a higher-level staff member for action.

The unit applies to all tourism, travel, hospitality, and event sectors and to any type of stock.

Elements and Performance Criteria.

Elements describe the essential outcomes. Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Take delivery of stock.

1.1 Check incoming stock against orders and delivery documentation.

1.2 Identify, record and report discrepancies.

1.3 Inspect items for damage, quality and use-by dates and record findings according to organisational procedures.

1.4 Record details of incoming stock according to organisational procedures.

2. Store stock.

2.1 Promptly transport stock to, and store in, appropriate storage area.

2.2 Use safe manual handling techniques to avoid injury when moving and storing stock.

2.3 Label stock according to organisational procedures.

2.4 Report on excess stock according to organisational procedures.

3. Rotate and maintain stock.

3.1 Rotate stock for maximum use and minimum wastage.

3.2 Regularly check the quality of stock and report findings.

3.3 Safely dispose of all excess or spoilt stock and waste, especially hazardous substances, to minimise negative environmental impacts.

3.4 Maintain cleanliness of stock handling and storage areas and identify and report problems.

3.5 Use stock control systems and equipment according to organisational speed and accuracy requirements

Assessment Requirements.

Performance Evidence.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

  1. receive, store, and maintain six different stock deliveries.
  2. correctly interpret stock orders and delivery documentation for items received in the above deliveries.
  3. complete stock documentation relating to each of the above stock deliveries.
  4. integrate into the above work activities:
  • security procedures
  • manual handling techniques
  • commercial time constraints.

Knowledge Evidence

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

  1. principles of stock control:
  • rotation and replenishment.
  • product life cycle and maximising the use of all stock.
  • checking for slow moving items.
  • segregation of non-food items from food items that have potential to cross-contaminate.
  1. stock control systems:
  • bin card system
  • imprest system
  • integrated point-of-sale system
  • ledger system
  1. stock control procedures and template documents and reports for:
  • ordering
  • levels
  • loss
  • performance
  • monitoring of quality
  • receipt
  • reorder cycles
  • rotation
  • security
  • stocktakes
  • valuation
  • wastage
  1. storage requirements for different kinds of stock
  2. use of stock control equipment and software where appropriate
  3. specific industry sector, types of:
  • computerised stock control systems; their functions and features.
  • electronic equipment used for stock control; their functions and features.
  • stock recording documentation.
  • stock security systems.
  • storage and their suitability for different kinds of stock.
  1. specific organisation:
  • relevant stock.
  • product life and storage requirements for specific goods.
  • procedures for security, recording incoming stock, reporting on discrepancies, deficiencies, and excess stock.
  • order and delivery documentation.
  1. safe manual handling techniques for the receipt, transportation, and storage of stock.
  2. safe and correct use of equipment.
  3. correct and environmentally sound disposal methods for all types of waste and in particular for hazardous substances.

Assessment Requirements.

Assessment for this subject will be covered the following areas:

  • computers, printers, and stock control software systems.
  • electronic equipment used for stock control.
  • diverse and comprehensive range of tourism, hospitality, or event industry stock items.
  • organization specifications: current commercial stock recording procedures and documentation for the receipt and storage of stock.
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